Enter Transactions

Processing ‣ Transactions ‣ Enter Transactions

This set of screens allows you to create and edit Transaction Workfiles manually (as distinct from other integrated modules creating them automatically).

Two additional screens are accessed as part of the entry process the Group List Screen and the Group Transaction Entry Screen.

To start a new Workfile click the New Icon

Code:

Identifier for the work file.
Description:

Name of the workfile for reference.
Work File Type:

This may be Cheques, Receipts, Journals or Standing Journals.
Increment Reference:
 

This may be useful where you are entering a sequential list of transactions such as cheques. Where this is set to Yes The Reference field is incremented by 1 for each new Group.
Entry Mode:

There are two screen formats for entry. Try them out to see which suits you best.
Default Sign:

There are a number of options here:

  • Account Sign The entry will default to the Dr/Cr sign on the Account
  • Debit The entry will always default to a debit. Can be useful for receipt entry.
  • Credit The entry will always default to a credit. Can be useful for cheque entry.
  • Auto Debit/Credit The first entry will be a debit and the second a credit. Useful for journals.
  • Auto Credit/Debit The first entry will be a debit and the second a credit.
Copy Notes:

Where this is set to Yes the main notes will be copied from one Group to the next.
Reconcile Type:

Separate or Combined. In the reconciliation process all transactions from this Workfile will appear as separate transactions/amounts or they will be combined as one transaction/amount dependant on the selection in this field.
Expected Total:

Where a value is entered here it will be checked against the total of all the Groups entered.
Check Against:

Total or Bank. Where this is set to Total, a check to see that the Group amount balances with the debit and credits entries is performed, if they do not balance a message will appear. Where this is set to Bank, a check to see that the Group amount balances with the Bank account entries is performed, if they do not balance a message will appear.
Default Bank Account:
 

This is only required for Cheques and Receipts [Where there is an automatic creation of the contra entry for a Group].
Period:

You must select a Period for this Workfile. The Effective Date for the Groups in the Workfile must be within the selected Period.
Group List Format:
 

[Display Notes] This affects the number of lines of the Group Notes that are displayed on the Summary Screen. Note that additional information, such as References, is displayed with the first line of Group Notes. Select the display that suits your needs.

Click the Edit Transaction Icon or Press Control-T to open the Group List Screen.