Invoice EntriesΒΆ

The invoice may be dissected into any number of Invoice Entries.

Analysis:

This is the Analysis that will be used with this Invoice Dissection. Where Default Analysis has been set for the Supplier this will be set as the default here. An alternative Analysis may be selected.
Dissection:

Where the Analysis includes a Dissection this will be displayed here. An alternative Dissection may be selected.
Account:

Where the Analysis includes an Account and no Dissection the Account will be displayed here. An alternative Account may be selected.
GST Category:

A GST Category must be entered unless an ABN has not been supplied, in which case the field will be greyed out.

GST Options are:

  • G00 All Acquisitions that include GST and which are not Capital Acquisitions or are not Input Taxed. (Note in all versions before 7.07.01 this was G11).
  • G10 Capital Acquisitions. These normally include GST
  • G11 All Other Acquisitions that include GST. (Note in the government definition G11 is Any Other Acquisitions not covered by G10, G13, G14 or G15. It seems to Care Systems that you will need to identify positively Acquisitions that include GST and we have decided to use the G11 designation for this. Care Systems’ approach differs from the government to this extent).
  • G13 Input Taxed Acquisitions.
  • G14 GST Free Acquisitions
  • G15 Private Use & Non Income Tax Deductible Items
  • GZ Transactions that do not effect GST reporting. For example processing wages through the Creditors.
Amount:

Enter the amount of this Invoice Entry.
Note:

For your later information.
Status:

This may be:

Unselected - This is the initial status and signifies that this invoice entry is not on the current list for payment.

Selected - This is the status that signifies that this invoice entry is on the current list for payment. This status, is applied by the Build Selected List process, but may also be applied manually, in the Edit Transaction screen.

Held - This setting is normally applied manually and indicates that the invoice entry is not to be included in the payment process.

Withheld - This setting is applied automatically where an ABN is not supplied. It applies only to that part of the invoice which will be Withheld and reported (and paid) to the ATO through the BAS.

Paid - This indicates that this invoice entry has been paid and such invoice entries may not be edited through the normal editing process.
Service History:
 

This field allows you to track costs associated with Assets and/or Locations by linking the Transaction Entry to the Asset or Location.

This function is available only where Care Systems Maintenance program, MaintCare, is in use and CrediCare has set to be integrated with MaintCare.

To link a Transaction Entry to a Service History Item:

  • Press F9 to browse Assets and Locations that have a service history and select the required Assets or Location.
  • The service history for the Assets/Location will be displayed. Select the appropriate item and click the accept button.
Employee:

Where the PayCare Fringe Benefits option is in use you may allocate a Transaction Entry to an employee. This records the Transaction Entry as an expense paid on behalf of the employee. Use the F9 Browse key to select the employee.
FB Type:

Select the Fringe Benefit type (reportable or Excluded).