Invoice Details

Batch Total:

This may be used a control total for a batch of entries. Where a value is entered here it will be checked against the total of all entries made in this session. The current total of entries to date is shown in the top right hand corner. Where this checking feature is not required leave this field blank.

Batch Description:  

Enter here a description for this batch.

Invoice Details The following fields will display the main details of the Invoice/Statement

Supplier:

Select the supplier for this invoice/statement or the Dummy Supplier for a “once off” invoice.

Invoice Number:

This is checked against previous invoice numbers entered for this Supplier. If a duplicate invoice is found a message box will be displayed “The invoice number already exists for this supplier. Do you wish to see the existing record?”. You may chose:

• Yes - The details of the duplicate will be displayed. Use the Close the Window Icon [or Control-F4] to return to the Add Transaction screen.
• No - The current invoice will be accepted anyway.
• Cancel - You will be returned to the original invoice for further editing

Note this is provided to give some protection against duplicate invoice entries, this may be turned off for some supplies, eg: credit card statement where the invoice numbers could be the same. See Check Invoice Number in menu selection: Maintenance -> Supplier -> Details Tab.

Transaction Date:  

Enter the date for this transaction. Normally the invoice date.

Due Date:

This the date that the invoice is due for payment. It will be calculated automatically from the parameters set for the Supplier and may be overridden by the operator.

Amount:

The amount of this invoice.

P/O Number:

The Purchase Order number to which this invoice relates if applicable.

ABN:

If this field is blank the program assumes that there is no ABN on the invoice and automatically withholds the prescribed percentage (as set in Setup -> Database Setup -> General, Withholding Percentage field) of the invoice amount. Where the ABN has been set on the Supplier Record it will be set in this field automatically.

The program splits the invoice immediately you move to the Dissection Window and marks the part for Withholding as Withheld. The Withheld part is paid to the ATO on the BAS.

Note

There is no facilty in the BAS to reverse a Withholding. Once a Withholding has been reported to the ATO it is the suppliers responsibility to recover the withheld amount from the ATO. Care Systems recommends that where a supplier, which has submitted an invoice without an ABN, offers to replace it with a conforming Tax Invoice (The supplier has 28 days to do this), the invoice is not entered into CrediCare until the conforming invoice arrives. This will help to avoid the difficult situation where the Withheld amount has been remitted to the ATO only to then have a conforming invoice submitted.