Enter and Edit Pay Items¶

This is the prime function of the pay screen.

Note that the first line of the entry area indicates the Classification for the Pay Items below it and may not be edited. Where an employee has more than one Classification set there will be such a line, normally with Pay Items underneath it, for each Classification.

Normally some Pay Items will be displayed when the screen is first entered. The possibilities in order of precedence are:

Where Pay Items have been generated in RostCare and transferred to PayCare this will display as the current pay.
Where Pay Items have been set up as the Standard Pay these will be displayed.
Where there has been a previous pay, and no Standard Pay has been set, the Pay Items that comprised that previous pay (updated to current rates) will display.
Where none of these are the case the Base PayItem (which generates the base pay rate for this Classification), attached to the Classification will display.

Entering and editing Pay Items is simple:

To add a new Pay Item to the payscreen use any of these methods
Place the cursor on the blank line at the bottom of the screen [Up & Down Arrows or the Mouse] and press Enter [or double left click this position with the Mouse]. Enter a valid Pay Item Code or browse for it with F9.
Press the Insert [some times labelled “ins”] key on your keyboard. Enter a valid Pay Item Code or browse for it with F9. The new Pay Item will be created immediately above the Item the cursor is on at present. The Items are pushed down the screen.
Type a valid Pay Item code. The new Pay Item will be created immediately above the Item the cursor is on at present. The Items are pushed down the screen.
The Pay Item description will be displayed. To edit the details press Enter or Alt-E. To abandon this Pay Item press Alt-C or Esc.
To edit a Pay Item place the cursor on the Pay Item [use the Up & Down Arrows or the Mouse] and press Enter or double left click the Pay Item with the Mouse.
To remove an unwanted Pay Item place the cursor on the Item and Press F3 or click the Delete Icon or the Delete key.

Pay Line Details (Add/Edit a Pay Item)

Code:	Press `F9` (Browse) and select the required Pay Item Code.

The Fields available for editing comprise the following.

Note: use the Tab key [Shift-Tab to go up] (or the mouse) to move from field to field. Enter will accept the Pay Item.

:Units Enter the number of units to be paid. [Not valid for Amount Type Items].

Rate:	For a Unit or Amount Type Item the rate is determined as follows: Where the rate is set manually on the pay screen the rate set will override all other possible sources for the rate. Where a rate has been set for this Pay Item in the Employee record this rate will be used unless it is changed manually. Where neither of these two apply the program will check three possible sources: The rate set for the Pay Item. Where an Age Table is attached to the Pay Item the program will select the appropriate rate based on the employee’s age at the start of the pay period. Where an Experience Table is attached to the Pay Item the program will select the appropriate rate based on the employees experience at the start of the pay period. and will display the highest rate from all three sources. Note The program takes full account of the Effective Date set for the various rates in relation to the current date. For a Loading Type Item the rate is derived from the first Pay Item above the current Pay Item that has the Base Rate flag set to Yes. Ie: it is a Base Rate Item. Where no such Item is available the Program will derive the rate from the Base Rate Item for the current Classification. Note that the same process as is used for a Unit or Amount type Item is used to derive the Base Rate. The Actual Rate is then the Base Rate multiplied by the Loading Percentage. You may edit the rate for any type of Pay Item should you wish. Where a rate is edited the program will not reset the rate until the next pay period. Should you wish to get back to the “correct” rate delete the Pay Item [Use the `Delete` key - (sometimes labelled “Del”) or `F3` or click the Delete Icon] and re-enter it, or edit the rate manually.
Counters:	This is active only where the Pay Item generates Counter Leave. It records the number of Counts that will be generated by this use of the Item.
Event Days:	This is active only where the Pay Item generates Event Leave. The number here will determine the number of Leave Days that will be generated.
Event Accrual:	This is active only where the Pay Item generates Event Leave. The number of units is multiplied by the number set here to give the number of Leave Hours that will be generated. E.g. Where it is one (1) the number of Leave Hours is the same as the number of units, where it is 0.5 the number of Leave Hours is the half the number of units and where it is 1.5, the number of Leave Hours is one and a half times the number of units.
Cost Centre:	This defaults to the employee’s default Cost Centre for this Classification. It may be edited as required.
Fixed Split:	Where the employee has a Fixed Split set for this Classification this is the default. Otherwise this will be blank. Note that where a Split is used this will override the Cost Centre even though it is set on the Pay Item.
Location:	Where it is set, this defaults to the employee’s default Location for this Classification. It may be edited as required. It is optional.

There are three buttons at the bottom of the Window:

Accept:

Click this to accept the Item. Enter or Alt-A will also accept the Item.

Manual Splits:

This allows you to split the units for a Pay Item between two or more Cost Centres. Click or press Alt-M to initiate this process. To enter the details press Enter and select the Cost Centre and enter the Units. Press Alt-A to accept each line and Alt-A to accept the whole dissection. Note that you must dissect all of the units on the base Item.

Press Alt-C or the Esc key to abandon the Manual Dissection function.

Cancel:

Press Alt-C or the Esc key to abandon the editing/creating of this Pay Item. No changes will be made.