Leave UsageΒΆ

Leave usage allows you to enter scheduled leave, view scheduled leave or view leave accruals for an employee.

The pay screen provides a comprehensive Leave Management function, which may be invoked by the Leave Usage Button. Press Alt-L or Click the Leave Usage button.

This will display any Leave, which has already been scheduled. You may edit such Leave Records by double left clicking the required line or Click the Edit Button.

You may add a Leave Record by double left clicking the blank line or Click the New Button.

You may delete a Leave Record by highlighting the record and press the delete key on your keyboard or Click the Delete Button.

You may view Current Leave Totals by Clicking the Show Leave Button. This can be accessed from the Leave Usage Screen, Edit Screen and Add New Screen.

The Edit and New options display the anticipated amount of leave as described below:

Start Date:

This the date on which leave started. You will need to enter this for a new Leave Record. You may edit it for an existing record.
End Date:

This the date on which leave finished. You will need to enter this for a new Leave Record. You may edit it for an existing record.
Certified Flag:

Use this to indicate whether or not the Leave has been certified. [e.g. Sick Leave].
Hours:

This displays the number of Hours Leave that will be used. The program calculates this initially as described below

  • The total number of Hours Leave available is divided by the total number of Days Leave available to give the Hours Per Day.
  • This is multiplied by the Number Of Days being taken to give the Leave Hours that will be paid.
Days:

This displays the number of days Leave being taken. Initially the program calculates this from the dates entered as follows:

  • The Start and End dates are inclusive so for example 01/01/2000 to 01/01/2000 is one day.
  • The program assumes a five working day week so that in any seven day period five days would normally be worked and two would be days off.
  • One day away gives one day of Leave.
  • Two days away gives two days of Leave.
  • Three days away gives three days of Leave.
  • Four days away gives four days of Leave.
  • Five days away gives five days of Leave.
  • Six days away gives five days of Leave.
  • Seven days away gives five days of Leave.
  • Eight days away gives six days of Leave.
Hours:

This displays the number of Hours Leave that will be used. The program calculates this as described below:

  • The total number of Hours Leave available is divided by the total number of Days Leave available to give the Hours Per Day.
  • This is multiplied by the Number Of Days being taken to give the Leave Hours that will be paid.

Note

At the start the program will calculate the values for the hours and the days from the Start and End Dates automatically. You may edit the hours and/or days if you wish but note that each time the Days field is edited the number of hours is recalculated. You may edit the Hours field after the Days field has been edited where a different result is required.
Weeks:

This is a display only field. It shows the number of weeks leave that will be used based on the number of days where five (5) days equals one (1) week. The following provides examples of how partial weeks are calculated.

  • 0.5 days = 0.1 weeks
  • 1 day = 0.2 weeks
  • 2 days = 0.4 weeks
  • 3 days = 0.6 weeks
  • 4 days = 0.8 weeks
  • 5 days = 1.0 weeks
  • 6 days = 1.2 weeks
  • 10 days = 2.0 weeks
Split this Leave over Current Pay Periods:
 

Where this is set to Yes the Leave Management System will deal only with the part of the period of leave that falls into the Current Pay Period. The part of the Leave that falls into future pay periods will be paid in those periods. Note the default setting is No. In this case the Leave will be paid out in full in the Pay Period, in which it starts.