Processing Screen

The process is normally in two parts, Enter Transaction Details and then Enter Payment Details.

Enter Transaction Details

This part of the screen displays all of the Transaction Types that have been nominated for this Cash Drawer. Multiple Transaction Lines may be entered in the one process. For example payment for two (or more) residents, which will be paid with the one cheque.

The actual function of each Transaction Type will depend of the Process attached to it. The functions of the various Processes are described below:

Resident Billing Cash Receipt:  

First you should select the Resident, [the F9 Browse will operate here].

The screen will display two amounts, the the whole amount that the resident currently owes and the amount owed in the currently selected Accommodation. The Accommodation displayed initially will be the oldest Accommodation for which the resident has a debt. You may select a different Accommodation should you wish. The whole amount paid will be allocated to the selected Accommodation.

Enter the Amount that is now to be paid [not the amount tendered that comes later]. A note may be added if desired.

Cash Transaction:  

This makes provision for cash sales of goods or service. Enter the Amount and a Note if required.

Cash Withdrawal:  

This provides for the issue of cash to the resident from the residents Change Account. Enter the Resident, the Amount and a Note if required.

Resident Account Deposit:  

This provides for cash to be received and deposited in the residents Change Account. Enter the Resident, the Amount and a Note if required.

Bond Payment:

This provides for a Bond Lump Sum to be received. Enter the Resident, the Amount and a Note if required.

Enter Payment Details

Payments may be made by Cash, Cheque or Credit Card, or a combination of these. Note that the Voucher option is currently not functional. There is a different screen for each type of payment.

Cash:

For this screen enter the Amount paid by cash and a Note if required.

Cheque:

This screen allows you to enter the details of the cheque.

If a previous payment has been made by cheque the details of that cheque that are likely to be common are set automatically. You may edit them if necessary. You must enter the Amount paid with this cheque and the Cheque Number and, if required, a Note.

Credit Card:

This screen allows you to enter the details of the credit card.

You must enter the Amount paid with this credit card, the Credit Card Number, The Card Type, The Name on the Credit Card, the Expiry Date and if required a Note.

The total amount tendered must be at least equal to the amount that is due. Rounding will be applied as it set for this Payment Type. This should be borne in mind if a mixed payment is to be made. If for example payment is to be made by cash and cheque and the odd cents are to be included in the cheque amount the cheque should be entered first.

When the whole transaction is complete accept it with the Accept button Alt-A. You are now ready to enter another transaction.

To exit the cash receiving screen click the Exit button Alt-E.