Entry

Maintenance ‣ Employee ‣ Entry

Entries allow you to set up automatic deduction/pay functions, which have a limited time frame or number of occurrences, for an employee.

Entry Type:

This may be Instalment or Threshold.

  • Where set to Instalment a fixed amount is generated for each occurrence of the Entry.
  • Where set to Threshold an amount is generated for the Entry where the net pay for the Pay Period is greater than the value set at Min Threshold.
Effective Date:

This is the date from which the Entry will function.
Description:

For you to describe the nature of the Entry.
Payment Type:

This may be Deduction or Non Deduction. Non Deduction is useful for payments due to an employee that would not be derived from their work pattern for the pay period.

The Back Pay process generates a Non Deduction Entry automatically.
Status:

This is not editable and displays the progress of the Entry.
Pay Item:

Enter the Pay Item that will be used to record and display the Entry.

  • Where Payment Type is Deduction the Pay Item Type must be Deduction.
  • Where Payment Type is Non Deduction the Pay Item Type must be Payment and Function must be Amount.
Entry Amount:

This is the total amount that is to be handled by this Entry. The entry will cease to function when the Total Paid Amount is equal to the value set here.
Instalment:

This field is active where the Entry Type is Instalment. It sets the amount that will be handled on each occurrence of the Entry.
Min Threshold:

The net pay must be greater than the value set here for the Entry to function. The amount applied to the entry is the difference between the net pay and the value set here provided the Total Paid Amount does not exceed the Entry Amount. Where this would be the case the amount applied to the Entry is sufficient to make the Entry Amount and the Total Paid Amount equal.
System Amount:

A value is displayed here where the initial value of the Entry was generated by the program (a back pay function for example).
Total Paid Amount:
 

This displays the total amount that has, so far, been applied to this Entry.
Current Amount:

This displays the amount that has been applied to the Entry for the Current Pay
Type:

This may be set to Per Pay or Weekly.

Note

Where a Current Pay already exits the Current Pay must be reloaded for any editing done on the Entry records to take effect.