Set Parameters¶

Settings¶

Period Schedule:
Process Date:	This is the date that the Back Pay was carried out.
Effective Date:	The Back pay process will generate one or more Employee Entries. The Effective Date set here will be applied to these Employee Entry records. Normally the Effective date would be the Start date of the Current Pay Period. This will cause the Back Pay to be paid in the current Period. The Effective Date may be later than this, in which case the Back Pay will be paid in the Pay Period which includes the Effective Date. Note The Effective date may not be earlier than the first day of the Current Pay Period.
From Date:	The start date for the back pay calculation. See the Period Selection options for more details.
To Date:	The end date for the back pay calculation. See the Period Selection options for more details.
Description:	For Your information. You may edit the default setting.
	Select the required Period Schedule

Pay Items For Back Pay Less Than 12 Months Ago¶

Back Pay payments are taxed differently depending on how long ago the work was actually done.

With Super:

This pay Item must have the following characteristics:

Type: Payment
Function: Amount
Tax Options: Yes
Pay Summary Box: Gross
Superannuation: Value
Dollars Column: Select the Hours & Dollars report column in which you want the amount paid to be included.
Company Level: Profit & Loss
Fringe Benefits: No

Without Super:

This pay Item must have the following characteristics:

Type: Payment
Function: Amount
Tax Options: Yes
Pay Summary Box: Gross
Superannuation: No
Dollars Column: Select the Hours & Dollars report column in which you want the amount paid to be included.
Company Level: Profit & Loss
Fringe Benefits: No

Pay Items For Back Pay More Than 12 Months Ago¶

With Super:

This pay Item must have the following characteristics:

Type: Payment
Function: Amount
Tax Options: Label E
Pay Summary Box: Label E
Superannuation: Value
Dollars Column: Select the Hours & Dollars report column in which you want the amount paid to be included.
Company Level: Profit & Loss
Fringe Benefits: No

Without Super:

This pay Item must have the following characteristics:

Type: Payment
Function: Amount
Tax Options: Label E
Pay Summary Box: Label E
Superannuation: No
Dollars Column: Select the Hours & Dollars report column in which you want the amount paid to be included.
Company Level: Profit & Loss
Fringe Benefits: No

Selection Range¶

You may select a range of employees to be processed by Employee Code range, Classification range, Cost Centre range, Payitems range, Employee Type & Employee Status.

Period Selection¶

Where the effective date for the new pay rate(s) falls in the middle of a pay period this allows you to include, exclude or split ( pro rata based on the number of days for which the new rate(s) apply ) the pay items for such a pay period. One of the options must be checked.

Include Partially Selected Fields:
	Where the From Date and/or To Date fall within a Pay period the whole of that pay period will be included in the Back Pay Process.
Exclude Partially Selected Fields:
	Where the From Date and/or To Date fall within a Pay period the whole of that pay period will be excluded from the Back Pay Process.
Split Partially Selected Periods:
	This will split the units for the Pay Items prorata based on the number of days.

Note

The split option will exclude any partially selected pay periods that already have a existing back pay on them.

Options¶

Add To Existing Current Back pay:
	Tick this box where Back Pays already exist and you wish the result of this Back Pay process to be added to them.
Allow Negative Backpay per Pay:
	Tick this box where you require the result of the Back Pay process for a single pay period to be retained even though Net Pay amount is negative. Normal setting would be not ticked.
Allow Negative Backpay Total:
	Tick this box where you require the result of the whole Back Pay process to be retained even though the Net Pay amount is negative. Normal setting would be not ticked.
Allow Negative Gross Per Pay:
	Tick this box where you require the result of the Back Pay process for a single pay period to be retained even though Gross Pay amount is negative. Normal setting would be not ticked.
Allow Negative Gross Total:
	Tick this box where you require the result of the whole Back Pay process to be retained even though the Gross Pay amount is negative. Normal setting would be not ticked.
Run Re-Save Current Pay Process:
	Tick this box where you wish the result of the Back Pay process to be added to the current pay.
Exclude Deductions:
	Tick this box to exclude Deduction Payitems from the Back Pay Process. Normal setting would be ticked.
Exclude Zero Standard Rates:
	Tick this box to exclude Payitems with a $0.00 rate set. If not ticked Payitems with a $0.00 rate will be processed as a negative amount, this amount would be the same amount previously used for that pay period for that employee. Normal setting would be ticked.
Exclude Custom Pay Rates:
	Tick this box to exclude Payitems that have been manually altered in the pay run process. If not ticked Payitems that have been manually altered will be processed as a reverse amount of the difference between the set rate and altered rate. Normal setting would be ticked.

Payitem Swap List¶

This list allows you to substitute on Pay Item for another in the Back Pay process.

Use the Insert button the add a substitution entry.
Use the Edit button to change an existing substitution entry.
Used the Delete button to delete an existing substitution entry.

Click the Set Default Button to save the settings you have entered.

Click the Generate Button to start the back pay process. Go to Process.