Expense Link¶
The Expense Links provide a flexible method of integrating PayCare with LegiCare; the general ledger. The Expense links allow a Pay Item to be directed to a particular general ledger account rather than the default account set in the Analysis specified for Gross Pay on the Details TAB of the Cost Centre.
There are 32 Expense Links which may be used as follows:
For those Expense Links that you intend to use add a description to the Expense Link. This is not mandatory it just helps to show the purpose of the Expense Link. For example, you may wish to direct the cost of Annual Leave used to a different general Ledger accounts for different Cost Centres. In this case you might add the description “Annual Leave” to Expense Link # 1.
To bring this into operation you then need to do the following:
- For each Annual Leave Pay Item that is to function in this way you would attach expense Link 01 to the Expense Link field on the References TAB.
- For each Cost Centre that requires the Annual leave to be directed to a general ledger account enter the required general ledger account in the field for Expense Link 01, which will now be called Annual Leave. It is this that allows the general ledger account to be varied by Cost Centre.
Note
Where you just wish to direct payment of a particular type to one general ledger account use the Gross Pay Account field on the References TAB on the Pay Item.