Day Types¶
Day Types are the heart of the automatic costing function. They allow you to define how an employee is to be paid based on the following characteristics:
- The Time Of Day that the Shift they are working started.
- The period of the day in which most hours were worked.
- The Time Of Day that the Shift finished.
- The Classification under which the employee worked for a particular Shift.
- Whether the employee was In Charge for a particular Shift.
You will need a Day Type for each day that has a different pay regime. Typically you will a Day Type for: Weekdays, Saturdays, Sundays, Public Holidays, Annual Leave Sick Leave, Accrued Day Off/ Rostered Day Off [ADO/RDO}, Long Service Leave and any other special type of day that may accrue. Note that you may well need more than one Day Type for Public Holidays as different payment regimes may apply for different public holidays.
A Day Type comprises one or more Definitions, which define how work under this Day Type will be costed.
There is provision for a Default Definition, which will be used for the costing process where there is no Definition, which is specific to the Classification under which the work is done.
In addition Definitions may be set up, which are specific to a particular Classification. Such Definitions would be used only for work done under the Classification nominated for the Definition.
To set up a Day Type take the following steps:
Click the New Icon and enter a Code & Description for this Day Type.
| Code: | A unique code for this day type. |
|---|---|
| Description: | The text name for this day type. |
Rostcare Classifications
| Classification: | To set up a Definition that will apply globally to all Classifications (except those defined individually) select “Def.Class” and proceed to the next stage of the process. [Double click to edit the details]. To set up a Definition that will apply to a particular Classification double click the classification or the blank line to add a new item. |
|---|---|
| Description: | Enter a description for this Definition. |
| Active: | Set The Active Flag to Yes unless you wish to turn off the function of this Definition. |
| Costing Rule: | Set the Costing Rule [see Setup, Defaults]. The DEFAULT setting uses the default setting at Setup, Default. |
| Selector: | This should be set to SUN or SAT for weekend day types. This facilitates breaking up shifts that span over midnight going into Saturday, Sunday or Monday. |
Group Item Definition
Setup the group item definition in the lower section by double clicking on an existing entry (to edit) or the blank
line to set up a new definition. The New toolbar button F2 will also add a new entry.
| Selector Time: | Set the Time Of Day from which this set of Group Items will apply. |
|---|---|
| Group Items: | For each Group Item required, double click the blank like to add a group item to the list. The buttons below can be used to move/edit entries. Group items are linked to a series of pay items that will pay when this day type applies. |
Click the Accept Button to accept the Group Items for this Time Of Day. Click the Cancel Button to exit from this screen without saving any changes.
- On returning to the Day Type (Classification) screen there should be an extra line which shows the Time Of Day and the Group Items that will apply at that Time Of Day.
- You should add a line for each Time Of Day that the applicable Group Items would change.